Sales and Use Tax

Record Retention Notice

July 1 , 2004 through September 30, 2004  

The sales tax law allows vendors conducting food service operations, and who have not been convicted of a criminal violation of Ohio Revised Code Section 5739.99, an option of keeping fourteen (14) days of sales records per calendar quarter in lieu of records of all sales from their food service operation. If you elect not to retain the records of all your sales, the records of sales made on fourteen (14) days out of each quarter, as specified by the Tax Commissioner after the quarter is over, are required to be kept for the four-year statutory period.

The Tax Commissioner wants all vendors considering this option to realize that while they may alleviate some storage problems, tax liabilities under audit circumstances may be determined by test checks. By law, test checks are authorized whenever a taxpayer's records do not display a complete and accurate record of taxable sales and tax collected thereon.

Please note also that this provision of the law has no application to vendors other than food service operators as defined in Ohio Revised Code Chapter 3732 nor to any other than sales and use tax levied by Ohio Revised Code Chapters 5739 and 5741. It does not apply to taxes levied by any other chapter of the state law, or to any taxes levied by the federal government. Further, it may not apply to taxes levied by local governments.

If you elect to exercise this option, the Tax Commissioner has determined that for the calendar quarter July 1, 2004 through September 30, 2004, sales tax records must be maintained for the following fourteen (14) days:

July 01, 2004 August 03, 2004 September 04, 2004
July 09, 2004 August 11, 2004 September 12, 2004
July 12, 2004 August 19, 2004 September 15, 2004
July 17, 2004 August 27, 2004 September 20, 2004
July 25, 2004 September 28, 2004

If you have any questions, please call 1-888-405-4039.