Sales and Use Tax

Record Retention Notice

January 1, 2003 through March 31, 2003  

The sales tax law allows vendors conducting food service operations and who have not been convicted of a criminal violation of Section 5739.99 of the Ohio Revised Code, an option of keeping fourteen (14) days of sales records per calendar quarter in lieu of records of all sales from their food service operation. If you elect not to retain the records of all your sales, the records of sales made on fourteen days out of each quarter as specified by the Tax Commissioner after the quarter is over, are required to be kept for the four year statutory period.

The Tax Commissioner wants all vendors considering this option to realize that while they may alleviate some storage problems, tax liabilities under audit circumstances may be determined by test checks. By law, test checks are authorized whenever a taxpayer's records do not display a complete and accurate record of taxable sales and tax collected thereon.

Please note also that this provision of the law has no application to vendors other than food service operators as defined in Chapter 3732 of the Ohio Revised Code nor to any other than sales and use tax levied by Chapter 5739 and 5741 of the Ohio Revised Code. It does not apply to taxes levied by any other chapter of the state law, or to any taxes levied by the federal government. Further, it may not apply to taxes levied by local governments.

If you elect to exercise this option, the Tax Commissioner has determined that for the calendar quarter January 1, 2003 through March 31, 2003, sales tax records must be maintained for the following fourteen days:

January 06, 2003 February 01, 2003 March 05, 2003
January 10, 2003 February 03, 2003 March 09, 2003
January 14, 2003 February 09, 2003 March 13, 2003
January 22, 2003 February 25, 2003 March 21, 2003
January 30, 2003 March 29, 2003

If you have any questions, please call 1-888-405-4039.