Online Services - The Finder

The Finder - Sales and Use Tax Features

The sales and use tax portion of The Finder can assist you in locating a sales tax rate for any taxing jurisdiction in Ohio. Vendors and sellers, as well as the general public can use this system. You may query by address or zip code to receive the state, county and transit authority sales and use tax rates for those locations. There are other functions, such as supplying your client database to have rate and boundary information appended to your records. You may also download files that can provide your computer system its own database of rates and boundaries. This page explains the different functions of the sales and use tax portion of The Finder.

Ohio’s sales and use tax boundaries, for the most part, are limited to the borders of each county. All counties have a combined rate that would include the state and a county rate of tax. There are seven regional transit authorities in Ohio that levy sales and use taxes. All but one are located within the borders of a county. The exception is the Central Ohio Transit Authority (COTA) area and its tax which extends into portions of the cities of Columbus, Westerville, and Reynoldsburg that are located in Delaware, Fairfield, Licking, and Union Counties.

Below are brief explanations of the sales and use tax features of The Finder:

Lookup tax rate by Address

The user will enter the street address, city and zip code to determine the sales tax rate for that location. A user may also enter an amount of a taxable sale and the specific date of the sale and The Finder will calculate the sales tax for that amount. The registered user may also store that transaction to create a report of all taxable transactions to assist in the filing of sales tax returns. (see Registration below) Once the fields are complete, click on the “Lookup” button at the bottom of the screen.

|Return to top|

Lookup tax rate by Zip Code, 5 or 9 digit

The user may enter a 5 or 9 digit zip code to determine the sales tax rate for that area. 5-digit zip code searches may result in multiple taxing jurisdictions as zip codes cross county lines. Therefore, a 9-digit inquiry will produce a more accurate result.

|Return to top|

Lookup tax rate by Latitude and Longitude

The user may enter the coordinates of a location, by degrees, minutes and seconds, or the decimal equivalent in the degrees field to determine the sales tax rate for that location.

|Return to top|

Download Tax Rates and GIS Boundary Data

Ohio Sales Tax Rates by County: This link will provide you with a color map of the State of Ohio, with the tax rates listed in each county. You also can view a list of the counties with their combined tax rates.

SSTP Rate Database Table: In Excel spreadsheet format, this table provides Ohio’s taxing jurisdictions and rates by Federal Information Processing Standards (FIPS) codes. The FIPS code for the State of Ohio is 39. Each county and transit authority area is listed by code and contains the respective rate. The effective dates of each rate are also listed.

This information is provided for the user to transfer this data to their own program to assist them in determining tax rates from their own system.

County Rate Table by Zip Code: This list provides all of the 5-digit zip codes in Ohio, and provides the counties and the tax rates in those areas. Note: a 5-digit zip code can cross county lines. If a five-digit zip code returns two or more results, select the tax jurisdiction and rate where the delivery occured.

Notifications of Ohio Sales Tax Rates and Changes: This is a link to an Ohio Department of Taxation website page that lists all the county/jurisdictional sales tax rate changes back to 1997.

Downloadable Boundary Database Files and Instructions: Users may download comma separated value (CSV) files for 5 and 9 digit zip codes, as well as addresses for each county, and for the entire State of Ohio. These files can be used in your program to determine taxing jurisdictions and rates in Ohio.

|Return to top|

Upload Retailer Databases

Registered users can get the appropriate local sales tax rates applied to their customer database through this secure application.

Registration

A user may register to use the Upload and other functions of the Finder in two ways. The preferred method is to register through the Ohio Business Gateway (OBG). As a registered user of the OBG, you can file and pay sales tax, accelerated payments, and bill payments.

The other method of registration is directly with The Finder. You only need to provide a User Name, Password and E-mail address. While this registration is anonymous, an e-mail address is required for lost or forgotten password retrieval.

There are other benefits of registration. You have the ability to enter a taxable sales amount for your specific invoice number, have The Finder calculate the sales tax amount, and save the transaction. When it is time to file the sales tax return UST-1, you can create a report for the same reporting period of the tax return to assist you in filing that return. All of your taxable transactions will be listed, separated and totaled by county.

Remember, The Finder registration is anonymous.

|Return to top|

Upload/Return File Instructions

A registered user may upload a data file of their customer addresses and the Finder will append the taxing jurisdiction and tax rate for those addresses.

|Return to top|

Reports

Accumulated Sales Tax Data Report: The registered user can create a report of the saved taxable transactions that have been accumulated. The transaction data will be stored for five years and the user has the ability to create a report of any set of dates within that period.

Streamlined Sales Tax Web Service: In the future, a user will be able to connect their computer system live with The Finder. The user will be able to enter data on customer addresses and The Finder will provide the correct tax jurisdiction, tax rate and tax amount.

If you have questions or need assistance while using The Finder, please call 1-888-405-4039 or email: thefinderhelp@tax.state.oh.us

|Return to top|