Tax Rules: Final: 5703-25
5703-25-09 Adoption and use of property
Each county auditor shall adopt a system of currently
maintained property records for each lot, tract or parcel of
real property in the county of the auditor's jurisdiction as
provided in section 5713.03 of the Revised Code. Such
property records shall be in either sheet or card form as
determined by the county auditor. The information contained
on this record, in conjunction with the actual viewing of the
property by the appraiser and other pertinent information
available, shall be used in estimating the true value in
money of each parcel of real property in the county. Each
such record shall provide, insofar as applicable and/or
practical, the following information:
(1) Name of the taxing district.
(2) Name and address of the owner of record.
(3) Legal description.
(4) Address and location of the property.
(5) Number of acres.
(6) Lot or tract frontage and depth..
(B) Residential, industrial and commercial land factors:
(1) Type of road or street.
(2) Utilities - gas, electric, water, sewer, septic tank.
(5) Shape of lot or tract.
(6) Type of neighborhood.
(7) Neighborhood trend - improving, static, declining,
(8) Industrial and commercial land shall be classified
according to present or probable use as plant or building
site, parking area, storage area, waste or dump area, etc.
Appropriate unit values (acre, square foot, or front foot)
shall be established for each type of use and the computation
of value shown for each type of land, insofar as applicable.
(9) The computation of land value shall include the
following, insofar as applicable:
(a) Frontage of lot or tract.
(b) Depth of lot or tract.
(d) Street or other unit price.
(e) Depth factor.
(f) Corrective factors - corner influence, alley influence,
(C) Agricultural land factors
(1) Soil type.
(5) Land use (number of acres) classified as follows:
(b) Tillable land.
(d) Permanent pasture.
(6) The computation of agricultural land value shall include
the following insofar as applicable.
(a) Price per acre for each grade and use of land.
(b) Total land value for each tract of land different grade
(c) Total land value for entire parcel.
(D) Building details and construction features
(1) Coding as provided in rule 5703-25-10 of the
(2) Type of construction.
(5) Age - actual or estimated.
(8) Basement area - full; 3/4;1/2; 1/4.
(9) Story heights.
(10) Exterior walls.
(13) Interior finishing.
(14) Attic finish.
(15) Air conditioning (heating or cooling type).
(19) Number of rooms.
(20) Porches and additions.
(22) Built-in equipment - disposals, dishwasgers,
(23) Alterations - betterments - improvements (date).
(24) Reproduction or replacement cost in dollars (units and
price per unit) based on costs for similar buildings,
structures, fixtures or improvements to land as provided in
rule 5703-25-12 of the Administrative Code.
(25) Depreciation - type and rate used in per cent and amount
(26) Obsolescence - type and rate used in per cent and amount
(27) Space for computing building values.
(28) Space for sketch of buildings (property record cards
used in appraising agricultural lands and buildings shall
have sufficient space for describing and computing value of
all farm buildings, including the dwelling)
(29) Each property record card or sheet required to be
prepared by this rule shall contain space for and shall have
set out thereon the following information:
(a) The "true value in money" of the land, improvements to
the land, and the total value of the parcel as appraised.
(b) The "true value in money" of the land, improvements to
the land, and the total value of the parcel as adjusted each
year by the county auditor in compliance with rule 5703-25-06
of the Administrative Code.
(c) The "taxable value" of the land, improvements to the
land, and the total value of the parcel as calculated each
year. In counties using computers taxable values may be shown
on a data processing printout rather than on the property
record card. The parcels should be listed in the same order
as the tax list along with the following information: The
parcel number of each property, the owner's name, the class
of property, the previous year's true value, the new true
value, and the new thirty-five per cent or tax value of land
and improvements of each parcel of real property as well as
the factor applied.
(E) Description of commercial and industrial property.
Each county auditor, insofar as applicable and/or practical,
shall describe in detail on the record card or sheet, and
shall itemize, the precise commercial and industrial property
that the auditor is valuing as "real property" as
distinguished from "personal property."
(F) Additional information
The county auditor shall set forth on the property or
appraisal record this additional data, insofar as applicable
(1) The date of any sale or transfer of the parcel involved
since its prior appraisal.
(2) The sales price thereof from the statement of value
required by division (A) of section 319.202 of the Revised
(3) The annual rental income, both gross and net, earned or
capable of being earned by commercial or investment type
(4) If, for any reason, any necessary information is not
obtainable, or the property owner neglects or refuses to
divulge such information, the facts and reasons therefor
shall be noted on the appraisal card or sheet.
(5) The dates on which the parcel was measured, listed and
reviewed with identification of the appraiser by name,
initials or number.
The county auditor is authorized to use any additional
information for property or appraisal records when the
auditor deems it necessary. In the event the auditor uses
other approaches of estimating true value than the cost
approach, the auditor's reasonings and calculations should
show on the appraisal record
(G) Provision shall be made for the coding of appraisal cards
or sheets according to the use or coding of property as
provided in rule 5703-25-10 of the Administrative Code.
Promulgated under: 5703.14
Authorized by: 5703.05
Amplifies: 5713.01, 5715.01
Prior effective dates: 12-28-73, 11-1-77 as 5705-3-05